Privacy Policy

This privacy policy applies to the AvianAI app (hereinafter referred to as "Application") for mobile devices that was created by freeweb (hereinafter referred to as "Service Provider") as a free service. This service is intended for use "AS IS".

1. Information Collection and Use

The Application collects information when you download and use it. This information may include:

• Your device's Internet Protocol address (e.g. IP address)
• The pages of the Application that you visit, the time and date of your visit, the time spent on those pages
• The time spent on the Application
• The operating system you use on your mobile device

The Application uses your device's camera or photo library to capture or select bird photos. These photos are sent to an external AI service for species identification and are not uploaded to any cloud storage for persistent storage. Identified results and photo files are stored locally on your device.

The Service Provider may use the information you provided to contact you from time to time to provide you with important information, required notices and marketing promotions.

For a better experience, while using the Application, the Service Provider may require you to provide certain personally identifiable information. The information that the Service Provider requests will be retained by them and used as described in this privacy policy.

The following data is stored locally on your device:

• Observation records (species name, photo references, dates, notes)
• Life list (list of unique bird species identified)
• Application settings and preferences
• Photo files (JPEG images)

2. Third Party Access

The Application utilizes third-party services that automatically collect user information for advertising delivery and usage analytics purposes. Below are the details of the third-party services used by the Application:

Google Analytics 4 (Firebase Analytics) and Google AdMob

The Application uses Google Analytics 4 and AdMob for usage analytics and ad delivery, and may automatically collect user information. These services may use cookies or advertising identifiers to track user activity. Collected data may include device information, usage patterns, and advertising identifiers for ad personalization.

• Google Privacy Policy
• AdMob Privacy Policy
• Google Analytics for Firebase Privacy Policy

OpenAI API

When you use the bird identification feature, your photos are sent to the Service Provider's proxy server which forwards them to OpenAI's API for species identification. The data sent includes base64-encoded images and date metadata. The Service Provider's server manages the API key and does not transmit it to the client device. For more information, please refer to:

• OpenAI Privacy Policy

Google Cloud Functions (Feedback)

When you submit feedback through the Application, the following information is sent to a Google Cloud Function and stored in Google Sheets:

• Your feedback text
• Device model name, OS version, device name, manufacturer
• App version and build number
• Timezone

The Service Provider may disclose User Provided and Automatically Collected Information:

• as required by law, such as to comply with a subpoena, or similar legal process;
• when they believe in good faith that disclosure is necessary to protect their rights, protect your safety or the safety of others, investigate fraud, or respond to a government request;
• with their trusted services providers who work on their behalf, do not have an independent use of the information we disclose to them, and have agreed to adhere to the rules set forth in this privacy statement.

3. Opt-Out Rights

You can stop all collection of information by the Application easily by uninstalling it. You may use the standard uninstall processes as may be available as part of your mobile device or via the mobile application marketplace or network.

For Google Analytics and AdMob, you can manage your ad personalization preferences through your device settings or through Google Ads Settings.

4. Data Retention Policy

The Service Provider will retain User Provided data for as long as you use the Application and for a reasonable time thereafter. Locally stored data (observation records, life list, photos, settings) remains on your device until you delete it through the Application's settings or uninstall the Application.

Data sent to third-party services (Google, OpenAI) is subject to their respective data retention policies. Analytics data collected by Google Analytics is retained in accordance with Google's data retention practices.

If you'd like the Service Provider to delete User Provided Data that you have provided via the Application, please contact them at eerf0309+AvianAI@gmail.com and they will respond in a reasonable time.

5. Children

The Service Provider does not use the Application to knowingly solicit data from or market to children under the age of 13.

The Application does not address anyone under the age of 13. The Service Provider does not knowingly collect personally identifiable information from children under 13 years of age. In the case the Service Provider discovers that a child under 13 has provided personal information, the Service Provider will immediately delete this from their servers. If you are a parent or guardian and you are aware that your child has provided us with personal information, please contact the Service Provider (eerf0309+AvianAI@gmail.com) so that they will be able to take the necessary actions.

6. Security

The Service Provider is concerned about safeguarding the confidentiality of your information. The Service Provider provides physical, electronic, and procedural safeguards to protect information the Service Provider processes and maintains. All communications with external services use encrypted HTTPS connections.

7. Changes

This Privacy Policy may be updated from time to time for any reason. The Service Provider will notify you of any changes to the Privacy Policy by updating this page with the new Privacy Policy. You are advised to consult this Privacy Policy regularly for any changes, as continued use is deemed approval of all changes.

This privacy policy is effective as of 2026-05-01.

8. Your Consent

By using the Application, you are consenting to the processing of your information as set forth in this Privacy Policy now and as amended by us.

9. Contact Us

If you have any questions regarding privacy while using the Application, or have questions about the practices, please contact the Service Provider via email at eerf0309+AvianAI@gmail.com.

You may request disclosure or deletion of your personal information by contacting the email address above. The Service Provider will respond to such requests within a reasonable time.